Reduce processing costs
- Cut the cost to process your payments by up to 40% or more
- Reduce your printing, faxing, shipping and storage costs
- Significantly reduce manual processing requirements and time
Reduce operational costs
- Reduce headcount required to process invoices
- Free up considerable physical space with digital invoice storage
- Eliminate the high cost of outsourced scanning, offsite storage and freight
Improve quality and reduce errors
- Increase accuracy and quality levels, and enhance your ability to manage cash flow
- Eliminate the problem of lost or misplaced invoices
- Reduce the risk of duplicate payments by automating the matching of invoices to purchase orders
Streamline your operations
- Increase financial control by gaining real-time visibility of invoices entering your system and are awaiting approval
- Extend the functionality and value of your existing ERP system
- Prevent potential fraud using web-based invoice approval, ensuring delegated authority limits are met and unauthorised staff cannot approve invoice payments
Increase visibility
- Obtain visibility and transparency of the entire process from receipt of an invoice to approval of payment by AP staff.
- Take advantage of early payment discounts by imaging invoices at point of receipt
- Quotes and other supporting documentation can be attached to the electronic document.
Introduce effective processes
- Reporting by exception encourages focus on the important areas relating to procurement and will also identify problems with particular suppliers.
- Implementation of defined business rules for invoice processing will ensure all necessary information has been captured.
- The electronic approval system will provide a simple, fast and practical tool for users. Approver relationship and matching rules are managed within fileWise®.
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