Welcome to fileWise

What Is It?

fileWise® is a document centric workflow solution designed to automate, where possible, paper based business processes.

fileWise® can be used for any business process that requires the movement of paper between individuals, departments or companies.

fileWise® has been developed to assist with real world business process issues faced by today’s office staff. The development of fileWise® has been driven by client demand which in turn has lead to the product being focussed on providing solutions to known business process headaches common to most business environments.

Having a powerful Business Process Automation software does not automatically solve a business process problem. This is where the expertise of the fileWise® team comes into its own. We originally set out to build fileWise® as a generic Business Process Automation tool but found that our clients’ required solutions that were purpose built to fix a known problem. They required a solution that addressed a known business process and all of the intricacies involved in that process. For us, a generic workflow tool was not the complete answer as we found that in most cases a lack of expertise existed in the provision of a solution when a generic system is used in place of a purpose built system.

Expertise in delivering a solution to a business process is considered as important, if not more important, than the technology used for the solution. This is where the real strength of fileWise® and the people who support the solution excel. They provide solutions that work and have done so for numerous companies in Australia for a variety of different business processes.

As a result of our experience, we have found that the majority of our clients use fileWise® for automating their purchase to pay process. It is a manually intensive, paper intensive, business process that our clients require a solution to. Aside from the purchase to pay process we also have clients who use fileWise® for processes such as accounts receivable, sales order processing, mortgage processing, reservation bookings, image based data entry to name a few. The continuing development of fileWise® is also seeing the product being used for completely electronic transactions such as electronic purchase requisitions, leave application processing, etc.

In order to make the solution easily deployable within an organisation we offer flexible and innovative licensing options for the use of the product. Interaction with fileWise® for the majority of users is through a combination of the clients email system and the fileWise® web interface.

fileWise® is a robust proven Business Process Automation software that can be scaled to meet a clients’ needs and is built to work in conjunction with best of breed business system platforms.

	Create Create Purchase Requests and Purchase Orders and send them for approval electronically using a web-based Purchase Request System.
	Capture Capture data using advanced imaging technologies including OCR, ICR and OMR, significantly reducing or eliminating manual data entry time and costs. An Image Processing engine enhances the captured image, and Document Identification capabilities classify different types of invoices automatically.
	Validate Validate captured data by automatically cleaning and confirming data with business-rules processing, thus reducing errors, increasing accuracy and improving quality.
	Approve Automate routing of documents, invoices and payments for approval electronically using an advanced workflow engine that works with all email systems.
	Distribute Reduce printing, faxing and shipping costs by standardising on a single integrated product suite with multi-channel electronic delivery.
	Export Automatically export using a flexible system architecture that allows data to be into passed to your existing legacy or business systems and applications.
	Retrieve Provide instant web-based access to the documents you need without having to sort through mountains of paper-based files.
	Archive Archive invoices, purchase orders and correspondence electronically to reduce storage costs and lower the risk of compliance-related losses.
	Manage Manage processing requirements faster and more effectively at a lower cost. Streamline the entire purchase-to-pay process. Access real-time information and gain full process control and visibility.
	Pay Automate the compilation of payment reports and associated documents. Users have access to all documents associated with payments from one screen, and can approve payments electronically.